1. Data We Collect
We collect the following types of data:
A. Information You Provide
Account Data: Name, email, company details, job title.
HR Data: Employee records, payroll information, attendance logs, shift schedules (if applicable).
Payment Data: Billing address, payment method (processed securely via Stripe or PayPal).
B. Automatically Collected Data
Device/Usage Data: IP address, browser type, operating system, app crashes, interactions with our Service.
Cookies: We use cookies (small text files) to enhance functionality. You can disable cookies through your browser settings.
C. Data from Third Parties
Integrations: If you connect NexaHRM to third-party tools (e.g., Slack, Google Workspace), we may receive relevant data from these services.
2. How We Use Your Data
We use the data we collect for the following purposes:
To provide and improve our services (e.g., payroll processing, attendance tracking).
To communicate with you (support, updates, security alerts).
To analyze trends to enhance user experience.
To comply with legal obligations (e.g., tax laws).
3. Data Sharing & Disclosure
We do not sell your data. We may share your data in the following cases:
Vendors: With trusted providers (e.g., AWS for hosting, Stripe for payments).
Legal Compliance: If required by law (e.g., court orders).
Business Transfers: In the event of a merger or acquisition.
4. Data Security
We implement strong security measures, such as encryption, access controls, and regular audits, to protect your data. However, no system is 100% secure. Please use strong passwords and notify us immediately if you suspect any data breach.
5. Your Rights (GDPR/CCPA Compliance)
Depending on your location, you may have the following rights:
Access: Request access to your data.
Correction: Correct inaccurate data.
Deletion: Request the deletion of your data.
Opt-Out: Opt out of marketing emails.
Data Portability: Request a copy of your data.
Withdraw Consent: Withdraw your consent for processing (where applicable).
To exercise these rights, please contact us at support@nexahrm.com.
6. Data Retention
We retain your data for only as long as necessary:
Active accounts: Until you request deletion or termination.
Legal requirements: As mandated by applicable tax or employment laws.
7. International Transfers
Your data may be processed outside of your country, such as on servers located in the United States. In these cases, we use standard contractual clauses (as per GDPR) to ensure the protection of your data during transfer.
8. Children’s Privacy
NexaHRM is not intended for users under the age of 16. We do not knowingly collect or solicit data from children.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and major updates will be communicated via email.
10. Contact Us
For any privacy-related questions or requests, please email us at support@nexahrm.com
